Inclusive Meeting Guide (Small-Scale Meetings)


This Inclusive Meeting Guide for small-scale meetings was developed by the Harvard Office for Equity, Diversity, Inclusion and Belonging to be used as a resource for Executive Organization Effectiveness (EOE) Consultants, HR Consultants, HR Directors, Business Partners, Diversity Inclusion & Belonging Leadership Council, School and Unit Leaders, and managers across Harvard University.

It is designed to:

  • Establish meetings that are more inclusive for all individuals, especially those from marginalized groups such as women and people with disabilities;

  • Educate organizers on before meeting strategies that can improve meeting engagement for attendees;

  • Allow facilitators to run effective meetings that are well-structured and consider attendees' diverse learning styles; 

  • Provide an after meeting protocol to follow-up with attendees and reflect on the meeting experience.

This guide is a continously evolving document that we plan to improve over time. We welcome your input. Please feel free to provide any feedback at


Download Inclusive Meeting Guide